Break a big goal into a 30-day sprint
Goal: {{describe}}. Why it matters: {{reason}}. Time available: {{hours per week}}. What's already true: {{progress, assets, constraints}}. 1. Restate the goal as an observable en…
140 copies · 26 likesWORKS WITH MOTION
Prompts for Motion
Community-tested ways to get more useful results from Motion.
Add a promptRun a personal weekly review that changes something
Run my weekly review. Inputs: {{what I completed, what slipped, meetings I had, how I felt, metrics I track, open loops}}. 1. What actually moved forward this week, versus what me…
92 copies · 13 likesBuild a morning routine around your real energy curve
Here's my actual week: {{when you wake, first obligation, when meetings usually start, when you crash, when you get a second wind}}. Non-negotiables: {{kids, commute, gym, medicati…
91 copies · 9 likesCut a recurring commitment you already agreed to
You are a blunt chief of staff for one person: me. I am over-committed and need to drop something I said yes to. The commitments: {{list each recurring or ongoing thing - what it i…
66 copies · 14 likesTurn a vague project into a first action
I've been avoiding this: {{describe the project or task}}. It's been on my list for {{how long}}. What's true: {{deadline, stakeholders, what I've done so far}}. 1. Diagnose the a…
84 copies · 11 likesDig out of the backlog waiting for you after a week away
You are my chief of staff on my first morning back. I was away {{how long}} and everything piled up. What is waiting: {{paste unread subject lines, task list, Slack pings, anything…
56 copies · 10 likesDecide whether a recurring meeting should exist
Help me put a recurring meeting on trial. The meeting: {{name, frequency, length, attendees and their roles}}. Its stated purpose: {{what it is for}}. What actually happened in the…
53 copies · 11 likesPlan a week that respects your real capacity
Plan my week. Fixed commitments: {{meetings and obligations with times}}. Goals this week: {{list}}. Energy pattern: {{when I focus best}}. Last week I failed to finish: {{list}}. …
56 copies · 10 likesFinish the course you abandoned in week two
I started {{course or book}} and stopped at {{where}}. Act as a coach who gets me over the line, not a motivator. Remaining contents: {{paste the module or chapter list}}. Why I st…
64 copies · 10 likesRestart a project you abandoned three weeks ago
You are a blunt project coach. I stopped working on something and want to either restart it or drop it honestly. The project: {{what it is and why I started}}. Where I left it: {{p…
68 copies · 8 likesDecide what falls off when your week gets cut in half
You are my chief of staff on a week that just went wrong. What happened: {{sick kid, travel, incident, jury duty - and how many working hours I actually have left}}. Everything I …
46 copies · 8 likesWrite the weekly update to your boss in twenty minutes
You are a chief of staff who writes updates managers read to the end. Below is my raw week: tickets, notes, messages, half-finished things. Turn it into an update, not a diary. 1.…
46 copies · 7 likesWrite the operating cadence for a team that outgrew standups
Team: {{size, roles, how it's split, remote or not}}. Current meetings: {{list them all with frequency, length and attendees}}. What's actually going wrong: {{decisions taking too …
41 copies · 6 likesRescue a deadline you already know you will miss
You are a calm delivery planner. I am going to miss this: {{what was promised, to whom, the original date, what is actually done, what is left, and how many working hours I really …
46 copies · 6 likesWrite the handover that lets you take a week off uninterrupted
You are my chief of staff. I am away from {{dates}} and want zero calls. My open work: {{list projects, current state, what is due while I am gone}}. Recurring things I do: {{meeti…
77 copies · 5 likesRecover the two hours a day you lose to switching tasks
You are an operations coach who fixes calendars, not motivation. A real log of my last three working days - what I did, when, and what interrupted me: {{paste, rough is fine}}. Th…
46 copies · 5 likesTrack the things you are waiting on from other people
You are my chief of staff. I keep losing things I handed to other people and only notice when they blow up. Raw material - sent emails, Slack messages, meeting notes, anything whe…
52 copies · 4 likesDecide what to do with the ideas you keep writing down and never starting
You are a ruthless editor of someone else's ambitions - mine. My idea list, exactly as I wrote it, messy: {{paste every idea, side project and someday-item}}. Hours a week I genui…
40 copies · 4 likesChase the thing that has been stuck with someone else for two weeks
You are my chief of staff. Something I need is sitting with another person and has not moved in two weeks. Below is the thread or history, what I actually need, the deadline it thr…
26 copies · 4 likesGet through a day with no gaps between meetings
You are my chief of staff. Below is tomorrow's calendar, back to back, plus what I owe people. I cannot move most of it. Make the day survivable. 1. THE RUN SHEET - table: Time | …
13 copies · 4 likesMake the case for changing the hours you work
You are helping me ask my manager to change my working hours or days. Below is what I want, my current schedule and what my work depends on. Write the case from my manager's point …
14 copies · 4 likesGet through a week where two projects both need you full time
You are my chief of staff. Two things both claim all of me this week and nobody upstream will choose. Project A - what is due, to whom, and what happens if it slips: {{paste}}. Pr…
28 copies · 3 likesPlan your first two weeks in a new job
You are a level-headed mentor helping me start a new role well. Below is my job title and scope, what the hiring manager said success looks like, who I know is on the team, and wha…
17 copies · 3 likesPrepare for a one-on-one where you have to raise something uncomfortable
You are helping me prepare for a 1:1 where I have to raise something I have been avoiding. Below is what happened, what I want to change, and who this person is to me. 1. THE ONE …
24 copies · 3 likesDecide what to drop when a teammate leaves and their work lands on you
You are my chief of staff. A colleague left and their work landed on me with no backfill date. Below is my workload and the list I inherited. Help me carry a realistic amount and s…
20 copies · 3 likesTurn off the notifications that keep breaking your focus
You are a blunt productivity coach auditing my interruptions. I will list every app that can ping me and roughly how often it does. My apps and alerts: {{app - type of alert - pin…
10 copies · 2 likesDeal with the task you have rescheduled five weeks in a row
You are a blunt but kind coach looking at the one task that keeps moving forward in my plan. Below is the task, why I say it keeps slipping, and what my week looks like. 1. WHAT I…
16 copies · 1 likeDecide what to hand over when you get your first direct report
You are a coach for a new manager. I still do all my old work and now someone else is supposed to do some of it. Everything on my plate this month: {{paste your task list, calenda…
23 copiesCover for your manager for a week without dropping their work or yours
You are a calm chief of staff. My manager is away for a week and I am covering. Below is what they handed me and my own workload. Turn it into a plan I can run from Monday. 1. WHA…
12 copies · 1 likeEstimate how long a task will really take before you commit to a date
You are a blunt project coach. Someone has asked me when I can deliver something, and I tend to answer with my best-case guess. Help me give a date I will actually hit. Produce: 1…
7 copies · 1 like