Automate the task you keep redoing
I do this repeatedly: {{describe the task, how often, how long it takes, the tools involved, where the data comes from and goes}}. 1. Map the current process as discrete steps, ma…
Productivity & Personal prompts
Practical productivity & personal prompts tested with useful AI apps.
Design a decision default so you stop deciding
I keep spending energy on this recurring decision: {{describe, e.g. whether to take every intro call, what to work on first, whether to reply}}. It comes up {{how often}}. Current …
Break a big goal into a 30-day sprint
Goal: {{describe}}. Why it matters: {{reason}}. Time available: {{hours per week}}. What's already true: {{progress, assets, constraints}}. 1. Restate the goal as an observable en…
Triage an inbox into decisions
Here are my unread emails: {{paste subjects, senders, and first lines}}. My current priorities: {{list}}. Sort them into: 1. NEEDS ME TODAY — with the specific decision or action …
Prepare for a meeting in three minutes
I have a meeting in a few minutes: {{who's attending, topic, why it was called}}. Background: {{paste relevant thread, doc, or notes}}. Give me: 1. THE POINT — why this meeting ex…
Untangle a competing-priorities conflict
Three people want different things from me this week: {{describe each ask, who's asking, their stated urgency, and the real consequence of delay}}. My capacity: {{hours}}. 1. For …
Write the SOP so someone else can do it
Turn what I do into an SOP someone else can execute without asking me: {{describe the process, or paste a recording transcript of me doing it}}. 1. State the outcome and the stand…
Debrief a bad day into something usable
Today went badly. Here's what happened: {{describe}}. Help me process it usefully, not comfortingly: 1. Reflect back what happened in plain factual terms, separating events from m…
Run a personal weekly review that changes something
Run my weekly review. Inputs: {{what I completed, what slipped, meetings I had, how I felt, metrics I track, open loops}}. 1. What actually moved forward this week, versus what me…
Turn a messy note app into something you can find things in
Here's what my notes look like: {{describe the app, roughly how many notes, what kinds of things are in there, how you currently search}}. The moment I care about: {{when I need to…
Turn a vague project into a first action
I've been avoiding this: {{describe the project or task}}. It's been on my list for {{how long}}. What's true: {{deadline, stakeholders, what I've done so far}}. 1. Diagnose the a…
Say no without damaging the relationship
I need to decline this: {{the ask}}. From: {{who they are to me}}. Real reason: {{capacity, priorities, not my job, bad idea}}. What I'd like to preserve: {{the relationship, futur…
Build a morning routine around your real energy curve
Here's my actual week: {{when you wake, first obligation, when meetings usually start, when you crash, when you get a second wind}}. Non-negotiables: {{kids, commute, gym, medicati…
Cut a recurring commitment you already agreed to
You are a blunt chief of staff for one person: me. I am over-committed and need to drop something I said yes to. The commitments: {{list each recurring or ongoing thing - what it i…
Dig out of the backlog waiting for you after a week away
You are my chief of staff on my first morning back. I was away {{how long}} and everything piled up. What is waiting: {{paste unread subject lines, task list, Slack pings, anything…
Plan next week from an overloaded task list
Act as my chief of staff for a weekly plan. I will paste my task list and my fixed commitments. Step 1 — Sort every task into: THIS WEEK, NEXT WEEK, DELEGATE, or DROP. Every task …
Decide whether a recurring meeting should exist
Help me put a recurring meeting on trial. The meeting: {{name, frequency, length, attendees and their roles}}. Its stated purpose: {{what it is for}}. What actually happened in the…
Write your side of a performance review from evidence, not memory
You are a manager who has read hundreds of self-reviews and is tired of vague ones. Mine is due and I can only remember the last six weeks. My role and what I am measured on: {{tit…
Plan a week that respects your real capacity
Plan my week. Fixed commitments: {{meetings and obligations with times}}. Goals this week: {{list}}. Energy pattern: {{when I focus best}}. Last week I failed to finish: {{list}}. …
Pull only your own commitments out of a meeting recording
I will paste a meeting transcript. My name in it is {{name or speaker label}}. Extract only what I am now on the hook for — ignore everything assigned to other people. Output, in …
Build the evidence case before you ask for a raise
You are a blunt career coach who has sat on the manager side of these conversations. My role and level: {{title, scope, how long}}. What I have shipped in the last 12 months: {{pro…
Restart a project you abandoned three weeks ago
You are a blunt project coach. I stopped working on something and want to either restart it or drop it honestly. The project: {{what it is and why I started}}. Where I left it: {{p…
Decide what falls off when your week gets cut in half
You are my chief of staff on a week that just went wrong. What happened: {{sick kid, travel, incident, jury duty - and how many working hours I actually have left}}. Everything I …
Write the weekly update to your boss in twenty minutes
You are a chief of staff who writes updates managers read to the end. Below is my raw week: tickets, notes, messages, half-finished things. Turn it into an update, not a diary. 1.…
Rescue a deadline you already know you will miss
You are a calm delivery planner. I am going to miss this: {{what was promised, to whom, the original date, what is actually done, what is left, and how many working hours I really …
Write the handover that lets you take a week off uninterrupted
You are my chief of staff. I am away from {{dates}} and want zero calls. My open work: {{list projects, current state, what is due while I am gone}}. Recurring things I do: {{meeti…
Recover the two hours a day you lose to switching tasks
You are an operations coach who fixes calendars, not motivation. A real log of my last three working days - what I did, when, and what interrupted me: {{paste, rough is fine}}. Th…
Track the things you are waiting on from other people
You are my chief of staff. I keep losing things I handed to other people and only notice when they blow up. Raw material - sent emails, Slack messages, meeting notes, anything whe…
Decide what to do with the ideas you keep writing down and never starting
You are a ruthless editor of someone else's ambitions - mine. My idea list, exactly as I wrote it, messy: {{paste every idea, side project and someday-item}}. Hours a week I genui…
Make the case for changing the hours you work
You are helping me ask my manager to change my working hours or days. Below is what I want, my current schedule and what my work depends on. Write the case from my manager's point …
Chase the thing that has been stuck with someone else for two weeks
You are my chief of staff. Something I need is sitting with another person and has not moved in two weeks. Below is the thread or history, what I actually need, the deadline it thr…
Get through a day with no gaps between meetings
You are my chief of staff. Below is tomorrow's calendar, back to back, plus what I owe people. I cannot move most of it. Make the day survivable. 1. THE RUN SHEET - table: Time | …
Get through a week where two projects both need you full time
You are my chief of staff. Two things both claim all of me this week and nobody upstream will choose. Project A - what is due, to whom, and what happens if it slips: {{paste}}. Pr…
Plan your first two weeks in a new job
You are a level-headed mentor helping me start a new role well. Below is my job title and scope, what the hiring manager said success looks like, who I know is on the team, and wha…
Decide what to drop when a teammate leaves and their work lands on you
You are my chief of staff. A colleague left and their work landed on me with no backfill date. Below is my workload and the list I inherited. Help me carry a realistic amount and s…
Prepare for a one-on-one where you have to raise something uncomfortable
You are helping me prepare for a 1:1 where I have to raise something I have been avoiding. Below is what happened, what I want to change, and who this person is to me. 1. THE ONE …
Write the reply to a message you have been avoiding for a week
You are my chief of staff. There is a message I have not answered and every day makes it worse. Below is the full message or thread, why I have been avoiding it, and what the true …
Turn off the notifications that keep breaking your focus
You are a blunt productivity coach auditing my interruptions. I will list every app that can ping me and roughly how often it does. My apps and alerts: {{app - type of alert - pin…
Cover for your manager for a week without dropping their work or yours
You are a calm chief of staff. My manager is away for a week and I am covering. Below is what they handed me and my own workload. Turn it into a plan I can run from Monday. 1. WHA…
Deal with the task you have rescheduled five weeks in a row
You are a blunt but kind coach looking at the one task that keeps moving forward in my plan. Below is the task, why I say it keeps slipping, and what my week looks like. 1. WHAT I…
Decide what to hand over when you get your first direct report
You are a coach for a new manager. I still do all my old work and now someone else is supposed to do some of it. Everything on my plate this month: {{paste your task list, calenda…
Estimate how long a task will really take before you commit to a date
You are a blunt project coach. Someone has asked me when I can deliver something, and I tend to answer with my best-case guess. Help me give a date I will actually hit. Produce: 1…
Ask for help with something you have been stuck on for three days
You are a senior colleague who answers help requests fast when they are well written and ignores them when they are not. I have been stuck on something for days and keep not asking…